Jobs in Republic of Ireland

Inside Sales/Administration Assistant
Ref: JO2976
Permanent & Full-time
North-East Donegal
Circa €23,000 PA Negotiable Commensurate with Experience 

This business is a multinational company with a base of operation in Donegal.
They are long established as one of the leading packaging specialists in Europe.

Role Profile:
This company is committed to meeting and exceeding customer’s expectations.
To strengthen the team in Donegal, they are looking for a candidate to fulfil the role of Inside Sales/Administrator.
The sales organization consists of 200 inside sales employees and account managers.

Key Responsibilities & Tasks:
General administration:
Answer phone calls and direct calls to appropriate parties or take messages.
Manage and optimize the relationship with the courier services, suppliers, manage incoming and outgoing documentation, samples etc. 

Sales support:
Assist the sales team in performing prospections, submitting price requests, setting up price calculation sheets, setting up and sending out quotations.
Generate releases, picking lists and invoices out of SAP and forward to relevant stakeholders.
Attend daily weekly/ monthly sales meetings with the full sales team.
Provide technical support to sales team and liaising between sales team and company’s production partners in case of technical questions/improvements/trials etc.
Manage stocks in Ireland, maintain accurate stock sheets and execute physical stock counts at different moments of the year (where necessary in collaboration with colleagues).
Manage day-to-day relationship with our logistics suppliers, manager their pricing and operational performances and advise on shortcomings or potential improvements.
Assist the sales team in managing customer claims of any kind in an effective and timely manner and according to our corporate requirements (sales force).
Prepare reports, memos, letters, and other documents using word processing, spreadsheets, SAP, or presentation software.

Documentation:
Coordinate production planning over the different production facilities of and our production partners.
Coordinate logistics and on time deliveries to customers.
Arrange transport to our warehouse and to our clients.
Assist sales team in cost effectively managing stock levels (SAP).
Place orders with production Partners and book these into SAP.
Analyze on daily basis the supply chain performance.
Optimize the stock levels.
Forecast sales and purchase based on input of sales team.
Negotiate and compare prices of suppliers.
Negotiate lead times with suppliers.
Responsible for the purchase of goods and align planning with our production unit.

Financial:
Analyze and confirm correctness of incoming invoices from production partners and logistical suppliers.
Invoice clients on an accurate and timely basis.
Work in close collaboration with Finance department for all financial matters.

Education/Qualifications/Experience Required:
The ideal candidate will have 3rd level degree in Business discipline and/or substantial years’ experience working in a similar role.
Knowledge of SAP and of Salesforce a plus.
Sense of both organizational and technical aspects of the profession.
You will be highly proficient in IT and analytical and process-oriented thinking and acting.
Fluent in English language.

Knowledge:
Must be strong in problem solving and scientific/mathematical thinking skills, and ability to create organized and professional material.
Possess good organisational and analytical skills.
Attention to detail is expected to ensure high quality process and documentation.
Strong problem solving and communication skills.
High sense of integrity.
Good Communicator. 

Please note:
All successful candidates will be subject to a Garda Vetting/Clearance check and offers of employment will be made on this basis.
Unless a closing date is detailed/stipulated in the text of an advert then there is no fixed closing date and any closing date shown on the website you are reviewing this role on is not a closing date as such but a date for removing the advert. This also means that sometimes a role may close / fill with little or no notice.
Wherever possible we endeavor to notify applicants if they have been unsuccessful, however, due to the large volume of applications that we receive for each position this is not always possible.
Applications/expressions of interest can/will only be accepted from those living within a reasonable commutable distance of the place of work or those genuinely willing and able to relocate.

Interested in this role?
To express your interest in this role please forward your C.V. to us in “Word format only” with an accompanying cover letter/email highlighting your suitability for the role.
When submitting your application, you should also include the Job Reference Number ALONG with the Job Title (noted above).
Suitable candidates will be screened and contacted, your interest gauged, and permission sought to send your C.V. to our hiring client for review. All applications are treated in strict confidence.

Additional Information:
Our clients reserve the right to enhance the short-listing criteria where and when this is deemed necessary.
Candidates who do not meet the essential criteria for this role may be contacted in the future to discuss other roles.
Sending your CV to us is initially an expression of interest in a role not a direct application, suitable applicants will be contacted to discuss further prior to their C.V. being released to a client.
As an organisation Network Recruitment is continually committed to equality and valuing diversity within its organisation/workforce.
We will provide equality of opportunity and will not tolerate discrimination on any grounds.We are an equal opportunities employer and act on behalf of both our candidates and clients as a professional Recruitment Consultancy and Agency.