Education & Training Jobs in Northern Ireland

Ashton Recruitment urgently require a Skills Training Administrator

Key Responsibilities and Accountabilities for a Skills Training Administrator:

• Prepare and process monthly claims for payment.
• Administer the input of all participant details onto TMS and QLS software packages.
• Monitor and check payroll for participants on a weekly basis.
• Deal with payroll queries.
• Pay participants stage payment bonuses.
• Verify payments against bank statements.
• Liaise with DEL re specialist funding, childcare and taxi payments.
• Liaise with employers to get evidence of appropriate insurance cover.
• Register Trainees and Apprentices for external examinations.
• Apply for certificates and trigger output related funding.
• Monitor the claiming of milestones and alert staff if they are outstanding.
• Monitor outstanding certificates re essential skills, technical certificates and NVQ.
• Keep up-to-date reports and inform lecturers and Skills Training Manager / Co-ordinator of problems.
• Deal with queries passed on by the other staff members i.e. payroll, deductions, attendance, etc.
• Run reports on leavers, achievers, progressions, performance, etc.
• Compile statistics for Senior Management.
• Liaise with external agencies e.g. TMS staff from DEL, SSO, Jobcentres, Banks, Housing Executive.
• Supervise/monitor marking in and checking of participant timesheets.
• Process examination entries.
• Prepare files/records for Inspection from DEL and the Education Training Inspectorate.
• Answer enquiries from students, staff, employers and/or the general public.
• Process course applications and enquiries (according to College agreed processes).
• Office administration including word-processing/typing letters, memos and reports, photocopying, post, fax, switchboard and reception duties.
• Arrange and service meetings as required, taking minutes and circulation of same.
• Undertake telephone and reception duties.
• Deal with incoming mail and preparation of outgoing mail.
• Maintain appropriate filing systems

Essential Criteria for a Skills Training Administrator:

• GCSE in English (Grade A* - C) or Essential Skills Level 2 in Literacy or equivalent.
• GCSE in Mathematics (Grade A* - C) or Essential Skills Level 2 in Numeracy or equivalent
• A minimum of a Level 3 qualification (or higher) in a relevant subject area
• A minimum of two years' (within the last five years') relevant administrative experience in a busy modern office.
• A working knowledge of a range of software packages including Microsoft Office suite.
• Current Driving license for official business purposes

Desirable Criteria:

• OCR/RSA Stage 3 (Parts I & II) Word Processing or equivalent

• Experience of administrative processes in further education and /or school sector

Location: Newry

Hours: 36 hours per week Mon - Thurs: 9am - 5pm, Friday: 9am - 4.45pm

Salary: £8.94ph

Duration: Temporary cover for 8 weeks

The successful candidate would need to be available for an immediate/quick start date.

If you are interested in this position please submit your CV via the link below, or if you feel like this would be a position of interest to people in your network please share.

Please be aware a successful applicant for the role will have to complete an Enhanced Access NI Background Check.

Ashton Recruitment is acting as an employment business.

Experience: 0 yrs